TUESDAY & WEDNESDAY, MAY 7 & 8, 2024 * 9:00AM TO 12:00NN VIA ZOOM
This two-session webinar will comprehensively discuss the newly released Joint Circular No. 2024-1 of the Commission on Audit (COA) and Department of Budget & Management (DBM) that took effect on March 6, 2024.
Proper disposal of government properties is an important part of the asset lifecycle. It ensures accountability, efficiency, and sustainability in managing government assets.
The systematic and timely disposal of properties/ supplies/ materials that are already unserviceable, obsolete, or no longer needed by the agency are essential to avoid further deterioration of the properties and consequent depreciation in their value. It would ensure the elimination of the continuing storage costs of the government, relieve accountable employees from unnecessary or excess accountability, and effectively decongest government offices.
The course is to update all government officials concerned on the new regulations for the proper disposal of government properties by providing the necessary requirements that government agencies must adhere to prior to commencement of disposal activities, the duties and responsibilities of accountable personnel, as well as the procedures and methods in the conduct of disposal.
She recently retired as Assistant Commissioner of the Commission on Audit.
She is a practitioner, lecturer, consultant, and adviser to various government agencies on accounting and auditing. She conducts special training on cash management, inventory and supply management, financial controls, and regulations on utilization of government funds.
Executive Branch and their regional & field offices
State Universities and Colleges (SUCs)
Government Corporations (GCs) & their subsidiaries
Local Water Districts (LWDs)
Local Government Units (LGUs)
Legislature, Judiciary, Constitutional Commissions
Office of the Ombudsman
Session 1 – Starting 9AM (May 7, 2024)
1. INTRODUCTION
A. Background and Purpose
B. Legal Bases
C. Coverage
D. Scope of Guidelines
E. Definition of Terms
2. DISPOSAL ACTIVITIES/ PROCESSES
A. Constitution of the Disposal Committee
1. Organization
2. Powers and Functions of the Disposal Committee
3. Disposal Committee Secretariat and Its Powers and Functions
B. Determination of Properties for Disposal
C. Inspection
D. Condition Factor and Rating of the Properties
E. Appraisal
F. Appraisal Formulae
G. Modes of Disposal
1. Condemnation/ Destruction of Properties
2. Transfer of Properties to Another Government Agency
3. Barter
4. Donation
5. Return to the Supplier/ Vendor
6. Sale to Government Officials/ Employees of the Agency
7. Public Action
8. Negotiated Sale
9. Sale of Junk or Scrap and/ or Recycling
10. Direct Negotiation
H. Specific Guidelines on the Disposal of Certain Properties
QUESTION AND ANSWER SESSION AFTER THE LECTURE
Session 2 – Starting 9AM (May 8, 2024)
3. GUIDELINES AND PROCEDURES ON THE SALE OF PROPERTIES
A. Adjustment of Appraised Value When Auction Bids are Low
B. Pre-Auction Requirements
C. Who May be Eligible to Participate in Public Auction
D. Accomplishment and Submission of Auction Tender
E. Auction Bond
F. Defective Auction Tenders
G. Withdrawal of Bids
H. Opening of Auction Tenders
I. Abstract of Bidding
J. Failure of Public Auction
K. Negotiated Sale
L. Awarding of Sale
M. Payment
N. Claiming of Award
O. Taxes, Customs Duties, Costs or Charges
P. Blacklisting
4. REQUIRED DOCUMENTS AND ACCOUNTING OF PROPERTIES FOR PROPER DISPOSAL
A. Submission of Documents Pertaining to Properties for Disposal
B. Dropping from the Books of Accounts
QUESTION AND ANSWER SESSION AFTER THE LECTURE
The Joint Circular covers the departments and agencies under the Executive Branch, including their regional and field offices; State Universities and Colleges (SUCs); Government Corporations (GCs) and their subsidiaries; Local Water Districts (LWDs); and Local Government Units (LGUs).
The Legislature, Judiciary, Constitutional Commissions, and the Office of the Ombudsman are strongly encouraged to adopt the provisions of this revised Manual.
The participants could be the Disposal Committee or equivalent, consisting of the Chairperson (Assistant Secretary for a Department, Director III for an agency lower than a Department, Department Manager for a GC, Department Head I for an LGU, or their equivalent for SUC); and Members (Head of the department's/agency’s administrative service/division, or head of the GC’s/SUC’s/LGU’s equivalent organizational unit and Head of the Property Section/Unit).
The previously constituted Inventory Committee, e.g., property, accounting section/unit under the one-time cleansing of PPE may also be included. The Disposal Committee Secretariat composed of the department/agency unit handling asset management, i.e., Property Division/ Section/ Unit or its equivalent, shall be included.
Contact Person: Camille Joyce Jonas
Mobile Number 09399148689
Telefax: (+632) 8842-7148 or 59
Email: camille.cgbp@yahoo.com
