TUESDAY & WEDNESDAY, JULY 8 & 9, 2025 * 1:30PM TO 4:45PM VIA ZOOM
You may have your HR policies and contracts in order, but do you have an effective code of discipline aligned with labor laws? This is a separate document that should form part of your HR best practices.
An HR Code of Discipline defines what penalties employees are accountable for in case they violate the rules. When you do this right, you can fully enforce your rules without conflict and avoid disputes with your employees. This is one of the most effective ways to prevent people problems, discipline erring employees, and professionalize your workforce.
In this special two-day webinar, we will teach you how to design and craft your code of discipline the right way. We’ll provide you with ready-made templates so you can easily create one for your company. You can save so much money when consulting a lawyer. And if you have a code of discipline already, attending this seminar will allow you to validate it if it is still updated with the recent changes in the labor laws!
He is the Executive Director and Spokesperson of the Coordinating Council of Private Educational Associations (COCOPEA), the largest confederation of private schools in the Philippines, composed of over 3,000 member institutions. His expertise and experience in the field of education includes being Vice Dean, Chairman of the Legal Management Department, PAASCU Accreditor, Bar Lecturer and Professor of Law at the School of Law and Graduate School of Business at San Beda College Alabang (SBCA), where he teaches Labor Standards and Labor Relations. He is the HR Director at SBCA handling over 1000 personnel, CBA Negotiator and concurrently Chairman of the Board of Directors of the SBCA Credit Cooperative. He is a Managing Partner of Romulo Jacome & Baculio Attorneys at Law, a full-service law firm specializing in litigation, business, labor and education law.
I. Concept of Discipline
II. What to consider in implementing disciplinary policies:
a. Rights of employees
b. Rights of employers to enforce discipline
c. Lawful rules and regulations
d. Manner of enforcement
III. Constitutional bases of worker’s rights
IV. Legal bases of employer’s prerogative to enforce discipline
V. Characteristics of legally acceptable code of discipline
VI. Specific disciplinary rules and legal concept of offenses with citation of the relevant laws:
a. Theft
b. Fraud
c. Misconduct
d. Falsification
e. Bodily harm
f. Sexual harassment/ Violation Against Safe Spaces Act
g. Insubordination
h. Habitual violation
i. Breach of trust
j. Gross and habitual neglect of duty
k. Loss of company property
l. Poor performance
m. Incompetence
n. Inefficiency
o. Abandonment
p. Unauthorized absences
q. Commission of a crime
r. Drug use (mandatory drug testing vs. right to privacy)
s. Unauthorized access to Facebook, Yahoo, Twitter and other Social Networking sites
t. Maligning company, its employees or officers in social media
u. Totality of Conduct
VII. Crafting Code of Discipline
a. Guidelines
i. Proportionality rule
ii. Graduated penalty
iii. Fairness
b. What to avoid
i. Harsh penalty
ii. Erroneous procedure
c. What to emphasize
VIII. Enforcement of the Code of Discipline
a. How To Set Up a Discipline Committee
i. Composition
- Permanent
- Ad Hoc
ii. Procedures
iii. Best Practices Techniques
b. Communication
c. Documentation
i. Receiving copy
ii. Undertaking of receipt of copy
d. Taking disciplinary action
i. Non-dismissible offense
1. Procedural due process
ii. Dismissible offenses
1. Procedural due process
2. Setting up hearing/ conference
- Minutes
- Attendance sheet
- Recorder
- Notices to hearing, etc
e. Implementing decision
i. Final notice of dismissal
ii. Notice of penalty not constituting dismissal
f. Repeat offenders
i. Provision on habitual violation
ii. Frequency of commission involving minor offenses
g. Effect of more lenient enforcement of the Code of Discipline
i. Positive discipline
ii. Observation period
h. What to Ask and How to Ask the Right Questions
i. Setting up grievance procedure
i. Agreement with employees on prior resort to grievance
IX. Amending the Code of Discipline
a. Documenting amendments
b. Communicating amendments
c. Enforcing the amended provisions
X. Do’s and Don’ts and other valuable insights in lawsuit-proofing your code of discipline
Contact Person: Kyra Gayle Villanueva
Mobile Number (+63 968) 851-2347
Telefax: (+632) 8842-7148 or 59
Email: kyra.cgbp@yahoo.com
