Best Practices Guide to the Law and IRR for Procurement of Goods

Training investment is inclusive of an e-certificate and a printed learning material

P 7,880.00 / person - When you register and pay on or before April 28

P 8,880.00 / person - Regular Rate

Add ₱450 for a printed copy of a certificate of completion inclusive of delivery charge

WEDNESDAY, THURSDAY & FRIDAY, MAY 28, 29 & 30, 2025 * 1:30PM TO 4:45PM VIA ZOOM

This three-session webinar aims to impart knowledge, guidance and updates to the key actors from national and local government agencies, state universities and colleges, GOCCs and the private sector engaged in the Procurement of Goods and Services under RA 9184 or the Government Procurement Reform Act (GPRA) and its 2016 Revised Implementing Rules and Regulations (IRR). The webinar will cover fundamental principles, procurement organizations and planning, eligibilities, standard bid documents, procedures for public bidding, early procurement, and alternative modes of procurement, administrative remedies, offenses¸ penalties, and blacklisting.

This will also focus on the recent GPPB issuances on: (a) efficient E-Based Procurement Processes, (b) Procurement in Emergency Cases in times of calamities and community quarantines, and (c) blacklisting of errant suppliers.

For public officials, avoid getting into trouble due to violation and ignorance of the procurement law. For the private sector who wants to do business with the government, avoid disqualification due to non-compliance!

Course Director & Lecturer

Atty. Zoilo L. Andin Jr.

He is a practitioner, lecturer, consultant, and adviser to many national and local government agencies, private companies, and law firms on procurement law. His expertise in public procurements was honed by his former government positions:

• President and Chief Operations Officer, NORTHRAIL Corporation
• Deputy Administrator, Metropolitan Waterworks and Sewerage System
• Executive Director of the National Solid Waste Management Commission and the Pasig River Rehabilitation Commission

After leaving government service in 2018, he earned his Public Procurement Specialist Certification from the Government Procurement Policy Board (GPPB) and National Engineering Center of the University of the Philippines (UP-NEC) and has since become a regular lecturer on Government Procurements for the MCLE Programs of the UP College of Law and the Ateneo School of Law.

Who Should Attend?

  • Heads of Procuring Entities
  • BAC of National Government Agencies
  • BAC of Local Government Units (LGUs)
  • BAC of GOCCs
  • BAC Secretariat Members
  • BAC TWG Members
  • Suppliers and Service Providers
  • Contractors
  • Consultants
  • Those who want to participate in Bidding for Government Projects
Course Outline

DAY 1:

Part 1: Fundamental Principles

1) Fundamental Principles of Public Procurement

2) Coverage of RA 9184 of Government Procurement Reform Act (GPRA)
    a) Scope and Application of GPRA

    b) Instances When GPRA Does Not Apply

3) Procurement Organizations (Composition, Roles, Powers, and Responsibilities)
    a) National Level Organizations (GPPB, GPPB-TSO, PS-DBM, and PhilGEPS)

    b) Agency-Level Organizations
        i)  Head of Procuring Entity (HoPE) (with updates)
        ii) Bids and Awards Committee (BAC) (with updates) and for Local Government Units
        iii) Technical Working Group (TWG)
        iv) BAC Secretariat
        v)  Observers
        vi) End Users (with updates)

Part 2: Procurement Preparations

4) Electronic Tools for the Conduct of Procurement Activities (GPPB Resolution No. 24-2018)
    a) Web-meetings

    b) Electronic/ Digital Signatures and Submissions to GPPB-TSO
    c) Webcasting and Videoconferencing
    d) Requirements for Online/ Electronic Bid Submission
    e) Mandatory Use of the MPhilGEPS for the FY 2023 Indicative Annual Procurement Plan (APP) and the FY 2023 APP
        (GPPB Resolution No. 04-2022)

    f)  mPhilGEPS Electronic Bidding Portal (GPPB Resolution No. 21-2021)
    g) GPPB Online Portal and Posting for Procurements under Bayanihan Law 2 and RA 11525 or the Covid 19 Vaccination
        Program Act

    h) Online Blacklisting Portal (OBP), Template Backlisting Order and Online Consolidated Blacklisting Report (CBR)
    i)  Online Negative List of Surety and Insurance Companies

5) Procurement Planning, Management, and Monitoring (PPMP, APP, Budgeting, PMR, and APCPI)
    a) Procurement Paradigm

        i.   Who defines what needs to be procured?
        ii.  Prohibition against Branding and Exceptions
        iii. Prohibition against Splitting of Contracts
   b) Planning and Preparations for: Defining your Procurement Needs
       i.   Technical Specifications (Goods) and Performance Specifications (General Support Services)
       ii.  Common-Use Supplies and Equipment (CSE)
       iii. Requirements for Framework Agreements
       iv. Considerations in “Mixed” Procurements
   c) Determination of ABC
   d) Annual Cash Based and Multi-Year Budget (E.O. 91, S. 2019)
   e) Selecting your Procurement Modality:
       i.   PS-DBM-Virtual Store
       ii.  Regular Public Bidding
           - Framework Agreement
       iii. Alternative Modes of Procurement (AMP)
       iv. Early Procurement Activities (EPA)
    f) Procurement Reports (PPMP, APP, PMR, and APCPI (Consolidation, Revisions, and Approvals)
    g) GPPB Resolution No. 11-2020 and GPPB TSO Advisory No. 09-2020

6) Philippine Bidding Documents (PBDs) for Goods, Services and Framework Agreement, 6th Edition
    a) Rationale for PBDs for Goods, 6th Edition

    b) Comparison with 5th edition
    c) Mandatory Submission of PhilGEPS Platinum Membership Certificate (all pages) (GPPB Resolution No. 15-2021)
    d) Contents of PBD for Goods, Support Services, and Framework Agreement, 6th Edition
        Glossary of Acronyms, Terms, and Abbreviations
        Section I. Invitation to Bid (IB)
        Section II. Instructions To Bidders (ITB)
        Section III. Bid Data Sheet (BDS)
        Section IV. General Conditions of Contract (GCC)
        Section V. Special Conditions of Contract (SCC)
        Section VI. Schedule of Requirements
        Section VII. Technical Specifications
        Section VIII. Updated Checklist of Technical and Financial Documents

7) New Required Forms and Templates for the procurement of Goods, Support Services and Framework Agreements under GPPB Resolution No. 16-2020 and GPPB Circular No. 04-2020:
     a) Provisions common to all procurements

     b) Additional Provisions for procurement of Goods, Support Services, and Framework Agreement
     c) Mandatory provisions in required forms and templates

8) Using PBD 6th Edition for Foreign-Assisted Projects (FAPs)

DAY 2:

Part 3: Regular and Electronic Procurement Processes

Part 3A: Procurement of Common Use Supplies and Equipment (CSE) at PS- DBM (Virtual Store, E-Wallet, and CNAS)

Part 3B: Regular and Electronic Bidding Procedures for Procurement of Goods, Support Services, and Framework Agreements:
              a) Pre-procurement Conference

              b) Posting or Advertisement
              c) Pre-Bid Conference and Bid Bulletins
              d) Request for Clarifications and Supplemental/ Bid Bulletins
              e) Signing, Sealing and Marking of Bids
              f) Modification and Withdrawal of bids
              g) Bid Submission and Receipt
              h) Opening and Preliminary Examination of Bids
                  i. Eligibilities: PhilGEPS Platinum Membership Certificate (GPPB Resolution No. 15-2021)
                  ii. Bid Security / BSD
                  iii. Revised Omnibus Sworn Statement (GPPB Circular No. 4-2020)
                  iv. Compliance with Technical Requirements
                  v. Compliance with Financial Requirements and Bid
               i) Detailed Bid Evaluation
                  i. Arithmetical Check
                  ii. Accuracy, adequacy, and completeness of provisions in required forms and templates
               j) Post-Qualification
               k) Award of Contract
               l) Performance Security
               m) Warranty Security
               n) Contract Execution

PART 3C: Regular and Electronic Bidding Procedures for Procurement of Goods and Services through Framework Agreement

PART 3D: Early Procurement Activities (EPA): What are not subject to EPA, When to Start, When to Pause, and When to Award

PART 4: Reconsideration and Protest Mechanism

PART 5: Declaration of Failure of Bidding by the BAC (Section 35 with new Section 35.6)

PART 6: Reservation Clause or Declaration of Failure of Bidding by the HoPE (Section 41)

DAY 3:

PART 7: Alternative Modes of Procurement (AMP)
              A. Limited Source Bidding (Section 49) (Generally for Goodsand Consulting Services Only)

              B. Direct Contracting (Section 50) (Generally for Goods only but may apply to certain services)
              C. Repeat Order (Section 51) (For goods only)
              D. Shopping (Section 52) (Generally for CSE only)
              E. Negotiated Procurements (Section 53) (for Goods)
                  a) Two-Failed Biddings (Section 53.1)
                  b) Emergency Case Procurement (Section 53.2) (including Procurement of Covid-19 Vaccines and Ancillary Supplies
                      and Services under RA 11525, GPPB Resolution No. 06-2021 and GPPB Circular No. 02-2021

                  c) Take-Over Contracts (Section 53.3)
                  d) Agency to Agency (Section 53.5)
                  e) Scientific, Scholarly, or Artistic Work, Exclusive Technology, and Media Services (Section 53.6)
                  f) Defense Cooperation Agreement (Section 53.8)
                  g) Small Value Procurement (SVP) (Section 53.9)
                  h) Lease of Real Property or Venue (Section 53.10)
                  i) NGO Participation (Section 53.11)
                  j) Community Participation (Section 53.12)
                  k) UN Agencies, International Organizations, or International Financing Institutions (Section 53.13)
                  l) Direct Retail Procurement of Petroleum Fuels, Oils, Lubricants (POL) and Airline Tickets

PART 8: Some Contract Implementation Provisions and Remedies, Offenses and Penalties, and Blacklisting:
              1) Advance Payments, Progress Billings, Variation/ Change/ Extra Work Orders, Subcontracting, Recoupment
                  and Retention

              2) Imposition of Liquidated Damages
              3) Criminal, Civil, and Administrative Offenses and Penalties
              4) Blacklisting Guidelines, Template Blacklisting Order, and Online Blacklisting Portal (GPPB Resolution No. 14-2020
                  and GPPB Circular No. 03-2020)

PART 9: Criminal and Administrative Offenses and Penalties, Civil Liabilities, Blacklisting, Consolidated Blacklisting Report (CBR)
               and Inclusion in the GPPB Negative List of Surety and Insurance Companies:
              1) Criminal, Civil, and Administrative Offenses and Penalties

              2) Blacklisting Guidelines, Online Blacklisting Portal (GPPB Resolution No. 14-2020, Template Blacklisting Order
                  (GPPB Circular No. 03-2020), and Consolidated Blacklisting Report

              3) Inclusion of Surety and Insurance Companies in the GPPB Online Negative List

Attendees from the government are exempted from the P2,000.00 limit set by COA for attending training provided by the private sector based on Department of Budget and Management Circular No. 563 dated April 22, 2016.

Attending this training is not covered by Philippine Procurement Law or RA 9184 based on its Revised IRR’s Section 4.5-b. which classifies training continuing education, conferences and similar activities as "non-procurement activities that shall be governed by applicable COA, CSC, and DBM rules".
Contact Details

Contact Person: Elisha Afloro
Mobile Number 09399148689
Telefax: (+632) 8842-7148 or 59

Account Name: Center for Global Best Practices Foundation, Inc.

Metrobank: 495-3-495-504-418
Unionbank: 0013-3002-7702
PNB: 1477-7000-0961
Landbank: 3832-1015-82


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