THURSDAY, DECEMBER 7, 2023 * 1:30PM TO 4:45 PM VIA ZOOM
Many government infrastructure projects are delayed due to lack of planning, budget overruns and procurement inefficiencies, thus compromising progress and quality of service. The Marcos administration has ordered the fast tracking of its implementation.
This training program is aimed at achieving this purpose by equipping participants with the best practices necessary to address above challenges and achieve success in every project implementation.
We will thoroughly discuss the critical process of project implementation including planning, packaging, clustering/ declustering, conduct of EPA (estimated project amount), cost estimation and actual execution.
Take your project implementation skills to the next level. Enroll and learn the secrets of the seasoned practitioner on this topic.
He recently retired as undersecretary of the Department of Public Works and Highways (DPWH).
He is a subject matter expert on procurement and infrastructure implementation having written the procurement manual and bidding documents for civil works and lectured extensively on these topics. He was part of the team that drafted the IRR on procurement law.
He also held other responsibilities in research and development within the DPWH, including having authored the Generic Procurement Manual for Civil Works and the Standard Bidding Document for Civil Works, as well as a portion of the Implementing Rules and Regulations of Republic Act Number 9184 or the Government Procurement Reform Act.
All public officials involved in procurement and implementation of infrastructure and other capital outlay projects.
Applicable to all those in the National Government and its attached agencies, GOCCs, LGUs, GFIs, public utility companies.
Everyone interested in the topic
Private entities including contractors, financiers, investors, suppliers doing or that will do business with the government
1. During Planning Stage (PDE)
- Pre F.S. for projects costing < ₱ 500M
- Full F.S. for projects costing ≥ ₱ 500M
- NEDA ICC approval ≥ ₱5B
- During PDE every 500 m. boring
- During DED every 250 m. boring
- Conduct Parcellary Survey for ROW acquisition per RA 10752
2. Packaging of Projects
- Consider the contract durations
- To be completed and paid within the validity of the budget
- For 100M project, about 10 months to complete, unless you increase the resources to finish in less than 10 months
- Bear in mind the cash-based budget (usually 2 years validity)
- If the project is too big, consider multi-year-contracting
- Get first the approval of the MYCA before advertisement
3. Clustering / Declustering of projects, with prior authority from the HOPE
- If the project is too big to complete during the validity period of the budget, decluster the project.
- If the projects are small enough, cluster the projects.
4. Conduct EPA within the last quarter once the NEP is already released
- Using the indicative ABC
- No approval of the contract unless 6AA is approved and effective
- No approval unless SARO is issued
5. Use the current cost of materials, from the average of 3 canvasses
- Do not use last year’s prices or else the project may not be completed as per specifications.
- In estimating the contract duration, consider the unworkable days due to rainy days from PAG-ASA records.
- If with request for time extension, only after the anticipate unworkable days.
- Cite the Direct Cost / Indirect Cost
- Materials / Labor / Equipment
- Overhead 7 to 11% Contractor Profit
- Contingency 4% to 5% 8% to 10%
- Miscal .3 to 1% VAT – 5%
6. Required Documents to LCRB
- Contract Agreement
- Bidding Documents
- Winning bidders bid, including eligibility requirements, technical and financial proposals and all documents submitted
- Performance Security
- Notice of Award
- Construction Schedule and S-curve
- Manpower Schedule
- Construction Methods
- Equipment Utilization Schedule
- Construction Safety and Health Program Approval by DOLE
- PDM or Pert / CPM
7. The HOPE shall see to it that procurement follows the approval PPMP and APP. PPMP should include:
a. Name of procurement project
b. PMO / end user
c. Method of procurement
d. Schedule of procurement activities
e. Source of funds
f. Indicative ABC
g. Other relevant descriptions of the project
8. During Project Implementation
a. Check the current schedule
- Check the QCP
- Check the materials
- Check the manpower
- Check the equipment
b. Variation Orders
- Up to 10% only
- Negotiated cities adjacent or contiguous to it > 10%
c. Project Completion
d. Project Acceptance
e. Warranty
